Committee Meetings

By tbpuiuc

Committee Meetings

Project Type: Chapter Administration, Initiation

Project Cost: $0

Project Attendance: Scales with Chapter Size

Description

Each semester, Illinois Alpha establishes several committees in order to help plan events for our chapter. We require that all undergraduate initiates be on a committee as part of their initiation process, and members can also join to work on the projects as well. Each committee meets 4 times during the semester and has 10-25 members.

Materials

None (events planned by the committees may require materials, but the committee meetings themselves do not)

Cost Breakdown

None (events planned by the committees may have costs, but the committee meetings themselves do not)

Preparation & Administration

  • Determine how many committees you will need for the semester. We’ve found that ~10 people per committee works best, and larger committees can still work, but should probably be broken into subcommittees.
  • Find a lead or co-leads for each committee. In the past we’ve had both executive board members and general members lead committees.
  • Have members/initiates sign up for the committees they are interested in serving on. You can make this a requirement for initiates and/or members, or simply whoever is interested.
  • Set meeting dates and times for the committees. Illinois Alpha has our committees meet 4 times per semester, about once every 2 or 3 weeks.
  • If general members are running the committees, make sure they check in with a member of the executive board after each meeting, especially if their project requires funding.

Additional Notes & Resources

  • Here is a list of committees Illinois Alpha has held. Some are every semester (standing), and others are only when needed as determined by the chapter at the beginning of the semester (ad hoc).
    • Illinois Alpha standing committees
      • Alumni Relations – Works with our chapter alumni and local alumni chapters to plan events.
      • Engineering Open House – Plans technical projects for the University of Illinois’ Engineering Open House (one of the largest engineering fairs in the country) in April
      • K-12 Outreach – Designs custom hands-on stations aligned to the Illinois State Science Curriculum for our chapter’s outreach visits
      • Pi Mile Run – Plans the logistics for our annual Pi Mile Run Charity 5K in March
    • Illinois Alpha ad hoc committees
      • Professional Projects – Plans professional events for the chapter. We let our Professional Projects VP decide if they want to plan the events themselves or with a committee.
      • Project Database – This was a one-semester committee to design and test the Project Database Portal.
      • Service Projects – Plans service events for the chapter. We let our Service Projects VP decide if they want to plan the events themselves or with a committee.
      • Social Projects – Plans social events for the chapter. We let our Social Projects VP decide if they want to plan the events themselves or with a committee.

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